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1. Introduction

QuantLease ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our lease management platform and related services. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.

2. Information We Collect

We collect information that identifies, relates to, describes, or could reasonably be linked, directly or indirectly, with a particular consumer or device ("personal information").

A. Personal Data

Specifically, we have collected the following categories of personal information from users within the last twelve (12) months:

• Identifiers: Real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, and other similar identifiers.
• Customer Records: Paper and electronic customer records containing personal information, such as name, signature, and telephone number.
• Professional or Employment Information: Employer name, job title, and work contact details, used to identify your role (e.g. preparer, reviewer, administrator) within your organization's account.

B. Lease and Document Data

We process lease agreements, financial records, and other documents you upload to provide our automated extraction and calculation services. This data is handled with the highest level of security.

3. Use of Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Application to:

• Create and manage your account, and enforce your organization's role- and tenant-based access controls.
• Process your uploaded lease documents using Artificial Intelligence to extract lease terms.
• Generate financial reports, disclosures, and accounting schedules (IFRS 16/ASC 842).
• Maintain an audit trail of who changed what, and when, for compliance and review purposes.
• Email you regarding your account, submissions awaiting your approval, or service notices.
• Provide customer support and respond to your inquiries.
• Monitor and analyze application usage and trends to improve reliability and the product experience.
• Detect, investigate, and prevent security incidents, fraud, and abuse.

4. Disclosure of Your Information

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

• By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others.
• Third-Party Service Providers: We may share your information with third parties that perform services for us or on our behalf, including cloud hosting, AI-based document extraction, data analysis, email delivery, and customer support.

5. Security of Your Information

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

All sensitive information, including work emails and MFA secrets, is encrypted at rest using industry-standard AES-256 encryption. We also employ blinded indexing to protect searchable sensitive data.

6. Policy for Children

We do not knowingly solicit information from or market to children under the age of 13. If you become aware of any data we have collected from children under age 13, please contact us using the contact information provided below.

7. Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal data:

• Right to access and portability.
• Right to rectification.
• Right to erasure ("Right to be Forgotten").
• Right to restrict processing.

You can exercise these rights through our Privacy & Data Management dashboard after logging in.

8. Contact Us

If you have questions or comments about this Privacy Policy, please contact us at: